You did the work. Now you have to ask for the money twice.
The invoice went out three weeks ago. Chasing it feels awkward, so it waits until the awkwardness is smaller than the hole in your cashflow. Meanwhile you are the bank, interest free, for a customer who simply forgot. This automation chases every overdue invoice through your accounting software (Xero, MYOB, QuickBooks, whatever you run), politely and persistently, in your words. It stops the second the money lands. This is the automation whose monthly report is written in dollars.
The one measured in dollars, not convenience. Your monthly email reads "collected this month: $X".
$1,500 setup
then $229/month
Book your 15-minute callThe 48-hour clock starts when your 15-minute onboarding call ends.
How a run flows
Every run takes the same path: checked before anything sends, held when a rule says hold, and logged at the end.
Trigger
An invoice passes its due date in your accounting software.
Check
Payment status is checked before every step. The money landing stops everything instantly.
Action
A polite reminder goes out, then a firmer ladder on your schedule.
Logged
Every run logged, and the monthly report reads in dollars collected.
One real run
Day 0
An invoice passes its due date in your accounting software. The automation notices within the hour.
Day 3
A friendly reminder goes out: the invoice attached, the amount, the payment details. Warm, brief, yours.
Day 10
Still open. A firmer note goes out, still courteous, with the payment link front and centre.
Day 14, 11:02am
The customer pays. Your accounting software shows it, and every future reminder for that invoice is cancelled within the hour. The customer only ever hears from you while money is actually owed.
The other path
Past day 17 the invoice is flagged to you for a phone call, with the full reminder history attached. Escalation stays human.
Month end
Your numbers email leads with one figure: dollars collected on chased invoices this month.
How set-up goes
One 15-minute call: we set your reminder wording, your timing ladder and your escalation point. You click one consent screen for your accounting software. That is the entire setup on your side. Live inside 48 hours from the end of the call, or setup is free.
You provide: your accounting software and one consent click.
The time it returns
A typical example with conservative arithmetic. Write in your own numbers.
| Task it removes | Each time | Cadence | A year |
|---|---|---|---|
| Checking your accounting software for what is overdue | 15 min | weekly | ~13 hours |
| Writing and sending reminder emails | 4 min | 12 per week | ~42 hours |
| Total | ~55 hours | ||
Around $3,850 of your time at $70 an hour. The number that matters more is on your aged receivables report: invoices that get chased consistently get paid sooner, and the monthly email shows you exactly what was collected, in dollars.
The price, in full
$1,500 setup
then $229/month
The monthly covers hosting and monitoring, the full run log, wording and timing changes anytime, the dollars-collected monthly report, and support from the people who built it.
Live in 48 hours, or setup is free.
The 48-hour clock starts when your 15-minute onboarding call ends. Monthly billing starts on go-live day.
Book your 15-minute callAdd a second automation and save 10% on the monthly. Three or more saves 20%.
Questions, answered
Will it upset my customers?
The tone is yours, set on the onboarding call, and the ladder starts gentle. Most late payment is forgetfulness, and a courteous reminder is a favour to both sides. Reminders stop the instant your accounting software shows payment.
When does it stop chasing?
The moment the invoice is paid, within the hour. And rather than emailing forever, it hands stubborn invoices to you for a call at the point you choose.
What do I have to set up?
One consent click for your accounting software during the 15-minute call. Everything else is our job.
What about part payments or disputes?
Both pause the chasing and flag the invoice to you with full history. The automation only ever acts on clean, certain states.
What do I see each month?
One email: invoices chased, reminders sent, replies received, and the headline figure, dollars collected on chased invoices.
Stop being your customers’ bank. Book the call and your invoices start chasing themselves inside 48 hours.
Book your 15-minute call$1,500 setup, $229 a month. The 48-hour clock starts when your 15-minute onboarding call ends.